Module access level – specify which users can post to a period in AX 2012

In AX 2012, it is possibly to specify which user groups are allowed to post accounting transactions to a certain period for a given module by using the Ledger calendar form. The form is found in General Ledger>>Set up>>Ledger>>Ledger Calendar>>Module access level (please see screen shot below). Here, you can specify if All, None or specific user groups should be able to post to this period via the specified module. If there is a need to specify access for a group of users, the user group must be set up first. This is managed in System administration > Common > Users > User groups.

Below is a summary of the postings controlled by each module’s parameter in the above form:

Ledger

This parameter controls the posting of all journals in the modules General ledger, Accounts receivable, Accounts payable, Project and the posting of the periodic Exchange adjustment jobs in the modules General ledger, Accounts receivable and Accounts payable to the general ledger.

Customer

This parameter controls the ledger updates of Free Text Invoices and the exchange adjustment ledger postings caused by manual settlements via “Open transaction editing”.

Vendor (Supplier)

This parameter controls the exchange adjustment ledger postings caused by manual settlements via “Open transaction editing”.

Sales order

This parameter controls the ledger postings caused by sales order updates.

Purchasing

This parameter controls the ledger postings caused by purchase order updates.

Inventory

This parameter controls the inventory posting to general ledger via the journals Movement, Profit/Loss, Counting, and Inventory to fixed assets and also from the periodic job “Closing and adjustments”.

Production

This parameter controls all ledger updates from production journals.

Project

This parameter controls ledger updates posted by project invoice and on account invoice.

Payroll

Will be updated.

Sales tax

This parameter controls the posting of the periodic job “Sales tax payment” to the general ledger (when selecting “Update”).

Fixed assets

This parameter is currently without any function.

Bank

This parameter controls the posting to general ledger during bank account reconciliation when bank transactions are created.

Cost accounting

Will be updated.

Expense

This parameter controls ledger updates posted by expense reports.