AX Functional: Fixed assets depreciation transactions:

Saturday, 28 March 2015

Fixed assets depreciation transactions:

1/ Depreciation with accounting

To do a depreciation with accounting, you need to use a fixed asset journals. You can post depreciation only for fixed assets with the status “Acquired”.

1.1/ Option A: Record depreciation manually

Access: FA > Journals > Fixed Asset

This option is useful if you have few depreciation transactions to enter.

Create a new journal and go to the line form.
Create a line with transaction type = Depreciation
Enter a description and the amount of the depreciation.
The value model and the offset account are linked to the setup of the fixed asset.

Post the journal
Go to Common > Fixed assets > Fixed assets > Value models > Tab Depreciation
The fixed asset is updated

1.2/ Option B: Use depreciation proposal

Access: FA > Journals > Fixed Asset

This option is useful when you want to record all the depreciation transactions in only one step, for example, all the depreciation transaction of the month or all the depreciation for a group.

Create a new journal and go to the line form.
Go to “proposals > “Depreciation proposal”

In the To date field, enter the ending date of the period for which you want to create depreciation proposal line.
Click on “Select” if you want to add criteria to the proposal.
Select “Summarize depreciation” if you want to sum the depreciation. If “Summarize depreciation” is not selected, the proposal create one line per month.
Click on OK.

Check accounts and amounts and post the journal
The option “Summuarize depreciation” was not selected, there is one line per month and per fixed asset.