Reversing transaction

If you enter a general journal transaction with a reversing date, when the transaction is posted, the original transaction is posted using the transaction date and the reversal transaction is posted using the reversing date.

For example, a company that pays its employees every two weeks might have a pay period that spans multiple fiscal periods, such as March 26 through April 9 for a company that uses monthly fiscal periods. If payroll costs must be reported on the financial statement for the period in which they occur, a transaction is entered to record the costs incurred in the actual fiscal period. In this example, a reversing transaction is entered in March to reflect the payroll amounts for March 26 through March 31, so that the March financial statements accurately reflect this information. This transaction is set to reverse on the first day of the next fiscal period, April 1, because the actual pay run will occur in April, and the transactions will then be created.

1. Click General ledger > Journals > General journal.
2. Select a journal or press CTRL+N to create a journal.
3. Select the Reversing entry check box.
4. Enter the default date when the transactions should be reversed in the Reversing date field. The default date will be applied to the transactions entered in the Journal voucher form for the selected journal.
5. To change the reversing date of an individual transaction in this journal, click the Lines button to open the Journal voucher form. Enter a new date in the Reversing datefield.